Difference between revisions of "Help:Screen:AddAward"

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{{HelpHeader}}
 
{{HelpHeader}}
  
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The Add Award editor allows you to add award information to a specific title. This is selected by selecting the "Add Award Information to This Title" link on the title page, or by selecting the "Add Untitled Award" link on the award page.
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{{HelpAwardTypes}}
  
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'''Important note about award types supported by ISFDB''':
 
  
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ISFDB supports two different types of awards. Although they are entered and modified using the same Web pages, they are quite different and it's important to understand the difference before you start editing awards. The two award types are as follows:
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There are three ways to enter a new award record in the database:
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* Follow the "Add an Award to This Title" link on the Title page. This will put you on the Award Type Selector page, where you will see a drop-down list with all of the award types known to ISFDB. Select the desired award type, then click on the "Proceed to the Next Page" button and you will access the "Award Editor for a Title" page. If you want to enter an award of a type that is currently not supported by the ISFDB software, post a request on the Community Portal and it will be considered. (Please note that ISFDB supports the John W. Campbell Award and the John W. Campbell ''Memorial'' Award, which are two separate awards).
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* Follow the "Add Untitled Award of This Type" link on the Award Overview page or on a year-specific page for an award. This will allow you to create an award record not associated with an ISFDB title. The page will default the value of the "Award Name" field to the name of the previously displayed award.
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* Follow the "Add Untitled Award" link at the bottom of the "Add New Data" section of the navigation bar on the left. This will put you on the Award Type Selector page, where you will be able to select the award type from a drop-down list as described above in the first bullet point. After selecting the desired award type, click on the "Proceed to the Next Page" button and you will access the "Award Editor for a Title" page.
  
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* '''Title-based Awards (including Cover Art)''': Most awards are given to individual ISFDB titles, e.g. novels, non-fiction, short stories, cover art and so on. Note that these titles MUST already exist in ISFDB before you can add awards to them. If you want to add an award to a title that is not in ISFDB, then you have to enter that title first, wait for the submission to be approved and then enter the title's award(s).
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When you access the "Award Editor" page, you will see the following fields:
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* '''Other awards:''' We also support awards given to individuals beyond their specific works, e.g. Lifetime Achievement awards. In addition, we support awards given to publishers, editors, title series, and non-ISFDB items such as web sites, movies, graphic novels, and never-published stories (such as runner-ups in various "new story" awards). These awards are referred to as "Untitled Awards" because they are not associated with bibliographic titles. These awards can be entered from ''any'' awards page by clicking the "Add Untitled Award" link, but make sure to enter the correct award name and year.
 
  
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{{HelpAwardFields}}
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You will see the following fields:
 
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* '''Title''': This field will be pre-filled by the application if you selected "Add Award Information to This Title". If you selected "Add Untitled Award" then you are adding an award for something other than a bibliographic title. See the notes at the bottom for more details on entering this type of award. The "Title" field for such awards should be filled out as:
 
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** If the item has a title, but the title refers to an object which is not a standard kind of ISFDB title (for instance, the name of a magazine or a nongenre reference book, etc), then you can add the title to this field. When the award is displayed during normal use, the ISFDB will NOT generate a link to a title record.
 
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** If the item has no possible title (e.g.: Best Artist, Best Editor, Best Book Publisher, categories), then place the word "untitled" in this field. When the award is displayed, a "----" will be displayed in the title column.
 
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* '''Author''': This field will be pre-filled by the application if you selected "Add Award Information to This Title". If you selected "Add Untitled Award" it is up to the editor to find the canonical name in the database and enter it here.
 
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* '''Year''': This should contain the year (as YYYY-00-00) of the award - not the year of publication. The award year can be somewhat contentious; sometimes the year of eligibility is used, and in other cases the year the award is handed out is used. If you are pulling in awards information from an external source, sync on a year that the ISFDB already has data for and make the year for the new data consistent with the current year usage.
 
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* '''Award Name''': This is a pulldown menu which is fairly explanatory (except for the part where you don't confuse the John W. Campbell Award with the John W. Campbell Memorial Award).
 
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* '''Category''': The category is the title of the award, such as "Best Novel", or "Best SF Novel", or "Best Novelette". When the awards are displayed for a particular year (say 1993 Hugo Award), they will be grouped according to categories. Note the categories within a particular award (like the Hugos) may officially differ from year to year. One should defer to the official titles as found in the press release for the award. This category must be filled in, even for awards where there is no "name" other than the name of the award itself. If you are unsure what to use for a "Category", look at the name(s) used in previous years.
 
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* '''Award Level''': Okay, this one can be a bit complicated. In general, awards come in two major flavors: those with winners and nominees (such as the Hugo awards), and those with enumerated poll numbers (such as the Locus Poll).  For nominee-type awards, data can be entered when the nominees are first announced (that is, there are no winners yet), and changed when the winner is announced at a later date. In these cases, select the radio button for either '''Nomination''' or '''Win'''. For poll-type awards, enter the award ranking in the field called '''Level'''. At one point we entered Preliminary Nominees that showed up on the long list, before the final short list was selected. My best advice is: don't worry about those anymore. You can't edit the ones already in the database, and you can only enter new ones if you are very clever (hint: you would have to examine the display source code).
 
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* '''IMDB title''': When entering an award given to a movie or a TV show, enter its title as it appears in IMDB, e.g. "Star Trek (2009)". Note that this field is only displayed if you are adding or editing a non-title based award.
 

Revision as of 19:44, 5 July 2014

This page is a help or manual page for the ISFDB database. It describes standards or methods for entering or maintaining data in the ISFDB database, or otherwise working with the database. Other help pages may be found via the category below. To discuss what should go on this page, use the talk page.

If, after exploring the Help system, you still have a question, please visit the Help desk and let us know. We probably know the answer, but we need your help to know what we left out of the help pages.

If you are new to editing the ISFDB, please see Help:Getting Started.

For more on this and other header templates, see Header templates.


Important note about award types supported by ISFDB:

ISFDB supports two different types of awards. Although they are entered and modified using the same Web pages, they are quite different and it's important to understand the difference before you start entering or editing awards. The two award types are as follows:

  • Title-based Awards (including Cover Art): Most awards are given to individual ISFDB titles, e.g. novels, non-fiction, short stories, cover art and so on. Note that these titles MUST already exist in ISFDB before you can add awards to them. If you want to add an award to a title that is not in ISFDB, then you have to enter that title first, wait for the submission to be approved and then enter the title's award(s).
  • Other awards: ISFDB also supports awards given to individuals beyond their specific works, e.g. Lifetime Achievement awards. In addition, it supports awards given to publishers, editors, title series, and non-ISFDB items such as web sites, movies, graphic novels, and never-published stories (such as runner-ups in various "new story" awards). These awards are referred to as "Untitled Awards" because they are not associated with ISFDB title records.


There are three ways to enter a new award record in the database:

  • Follow the "Add an Award to This Title" link on the Title page. This will put you on the Award Type Selector page, where you will see a drop-down list with all of the award types known to ISFDB. Select the desired award type, then click on the "Proceed to the Next Page" button and you will access the "Award Editor for a Title" page. If you want to enter an award of a type that is currently not supported by the ISFDB software, post a request on the Community Portal and it will be considered. (Please note that ISFDB supports the John W. Campbell Award and the John W. Campbell Memorial Award, which are two separate awards).
  • Follow the "Add Untitled Award of This Type" link on the Award Overview page or on a year-specific page for an award. This will allow you to create an award record not associated with an ISFDB title. The page will default the value of the "Award Name" field to the name of the previously displayed award.
  • Follow the "Add Untitled Award" link at the bottom of the "Add New Data" section of the navigation bar on the left. This will put you on the Award Type Selector page, where you will be able to select the award type from a drop-down list as described above in the first bullet point. After selecting the desired award type, click on the "Proceed to the Next Page" button and you will access the "Award Editor for a Title" page.

When you access the "Award Editor" page, you will see the following fields:

  • Title: This field will be pre-filled and not editable if you are adding or editing a title-based award. For untitled awards described above, the "Title" field will be editable and should be filled out as follows:
    • If the award is for an item which is not a standard kind of ISFDB title, e.g. a magazine or a non-genre reference book, enter the item's title in this field.
    • If the item has no possible title, e.g. Best Artist or Best Book Publisher, then place the word "untitled" in this field. When the award is displayed, a "----" will be displayed in the title column.
  • Author: This field will be pre-filled and not editable if you are adding or editing a title-based award. For untitled awards, find the canonical name of the person associated with the award in the ISFDB and enter it here. If the author is not in the database, then enter the name as specified in the award description. If the award was shared by multiple people, click on "Add Author" and enter as many names as needed.
  • Year: Enter the award year using the YYYY or the YYYY-00-00 format. Note that this should be the year of the award, not the year of the title's original publication. For example, for the Retro Hugo awards given in 2001, enter 2001 rather than 1950.
  • Award Name: This field displays the name of the award type for this award and is not editable.
  • Category: This is a pull-down menu which lists all award categories defined for the currently selected Award Type. When the awards are displayed for a particular year, e.g. the Hugo Awards for 1993, they will be grouped according to categories. If the drop-down list doesn't contain the category that you need, post a request on the Community Portal and a moderator will add a new award category if needed.
  • Award Level: ISFDB supports two varieties of award types: poll-based and non-poll-based. For poll-based award types, you will see a "Poll place" radio button; enter the numeric award ranking between 1 and 70. For non-poll-based award types, you will see a "Win" radio button and a "Nomination" radio button; check the appropriate button. If the nominees have been announced, but the winner is not known yet, select "Nomination", which will be changed when the winner is announced at a later date. For withdrawn, preliminary and other types of special nominees, choose the "Special" radio button and select the appropriate choice from the drop-down list. If the special award type that you are trying to enter is not listed in the drop-down list, describe the situation on the Community Portal.
  • IMDB title: When entering or editing an award given to a movie or a TV show, enter the title code used by the Internet Movie Database (IMDB), e.g. "tt0062622" for "2001: A Space Odyssey". You can find the IMDB code by searching the IMDB database for the movie/show title and copying the "tt" part from the displayed URL. For awards associated with individual episodes, link to the IMDB record for the awarded episode. For awards associated with multi-part episodes which have multiple IMDB records, link to the IMDB record for the first part of the episode. Note that this field is only displayed if you are adding or editing an untitled award.
  • Note: This field is for notes about this award or nomination. Limited HTML and templates can be used in this field -- see Help:Using Templates and HTML in Note Fields for more details.
  • Note to Moderator: An optional note to the reviewing moderator to clarify any issues that may arise when approving the submitted data. Any data entered into this field will not become a part of the permanent database record.
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