| This page is a help or manual page for the ISFDB database. It describes standards or methods for entering or maintaining data in the ISFDB database, or otherwise working with the database. Other help pages may be found via the category below. To discuss what should go on this page, use the talk page.
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The Add Award editor allows you to add award information to a specific title. This is selected by selecting the "Add Award Information to This Title" link on the title page, or by selecting the "Add Untitled Award" link on the award page. You will see the following fields:
- Title: This field will be pre-filled by the application if you selected "Add Award Information to This Title". If you selected "Add Untitled Award" then you are adding an award for something other than a bibliographic title. See the notes at the bottom for more details on entering this type of award. The "Title" field for such awards should be filled out as:
- If the item has a title, but the title refers to an object which is not a standard kind of ISFDB title (for instance, the name of a magazine or a nongenre reference book, etc), then you can add the title to this field. When the award is displayed during normal use, the ISFDB will NOT generate a link to a title record.
- If the item has no possible title (e.g.: Best Artist, Best Editor, Best Book Publisher, categories), then place the word "untitled" in this field. When the award is displayed, a "----" will be displayed in the title column.
- Author: This field will be pre-filled by the application if you selected "Add Award Information to This Title". If you selected "Add Untitled Award" it is up to the editor to find the canonical name in the database and enter it here.
- Year: This should contain the year (as YYYY-00-00) of the award - not the year of publication. The award year can be somewhat contentious; sometimes the year of eligibility is used, and in other cases the year the award is handed out is used. If you are pulling in awards information from an external source, sync on a year that the ISFDB already has data for and make the year for the new data consistent with the current year usage.
- Award Name: This is a pulldown menu which is fairly explanatory (except for the part where you don't confuse the John W. Campbell Award with the John W. Campbell Memorial Award).
- Category: The category is the title of the award, such as "Best Novel", or "Best SF Novel", or "Best Novelette". When the awards are displayed for a particular year (say 1993 Hugo Award), they will be grouped according to categories. Note the categories within a particular award (like the Hugos) may officially differ from year to year. One should defer to the official titles as found in the press release for the award. This category must be filled in, even for awards where there is no "name" other than the name of the award itself. If you are unsure what to use for a "Category", look at the name(s) used in previous years.
- Award Level: Okay, this one can be a bit complicated. In general, awards come in two major flavors: those with winners and nominees (such as the Hugo awards), and those with enumerated poll numbers (such as the Locus Poll). For nominee-type awards, data can be entered when the nominees are first announced (that is, there are no winners yet), and changed when the winner is announced at a later date. In these cases, select the radio button for either Nomination or Win. For poll-type awards, enter the award ranking in the field called Level. At one point we entered Preliminary Nominees that showed up on the long list, before the final short list was selected. My best advice is: don't worry about those anymore. You can't edit the ones already in the database, and you can only enter new ones if you are very clever (hint: you would have to examine the display source code).
- Movie URL: The movie URL link is intended for linking dramatic presentations to the IMDB. You should not use this field if you selected "Add Award Information to This Title", as this only applies to movies.
- Awards to Novels, Short Fiction, & Cover Art: For bibliographic titles (novels, novellas, novelettes, short stories, and cover art), the title MUST exist in the database before performing any awards activities. This is probably the hardest aspect of awards editing. If an award for best novella is given to a title that doesn't exist in the database, then that title should be entered into the ISFDB before adding the award. That could mean tracking down an original anthology or magazine, and entering that data first.
- Other awards: We also support awards given to individuals beyond their specific works, e.g. Lifetime Achievement awards, as well as awards to publishers, editors, title series, and non-ISFDB items such as web sites, movies, graphic novels, and never-published stories (such as runner-ups in various "new story" awards). These awards are referred to as "Untitled Awards" because they are not associated with bibliographic titles. These awards must be entered from an awards page by clicking the "Add Untitled Award" link that appears in the "Editing Tools" on those pages. You can do this either from the "correct" award page, if at least one bibliographic award for that year has been entered, or from any other award page. As long as you enter the proper award name and year, it does not matter which award page you are on when you enter an award of this type.
- Although rare, there are some award categories whose name includes a non-standard character, such as an &. In these cases, when you enter the category name, you must write out the HTML code for the name of that character, such as "&" for the & symbol. (This may occur more often as we branch out into non-English awards.)