- Entry Type - The type of item being recorded. Note that if you are cloning a publication, this field is not editable for existing content records. The options are:
- SHORTFICTION. Any form of fiction other than a novel should be given this entry type. A novel is defined as work of over 40,000 words; this cannot easily be determined by looking at a publication, so typically you should enter SHORTFICTION for anything you are not certain is a novel. Note that frequently a magazine will describe a story as a complete novel, even though it may be substantially below the 40,000 word mark. The description in the magazine should not be relied upon for this distinction.
- ANTHOLOGY and COLLECTION. These are rarely the correct type for a content entry. If you create a new anthology or collection, an "ANTHOLOGY" or "COLLECTION" content record is automatically created by the ISFDB, but it is not displayed. However, if you are entering an omnibus, or a dos-a-dos book such as an Ace Double, which has an anthology or collection as one of the components, then you should create an anthology or collection entry as well as entries for the constituent stories. The difference between an anthology and a collection is that a collection is by a single author; stories by that author in collaboration with other authors are permissible, but if there are any two stories in the book that are by different authors then it is an anthology.
- COVERART. If you are entering a publication, use the "Artist" field on the publication record instead. If you are entering a title record directly (e.g. when adding a variant title) then you are unlikely to need this record type unless for some reason the cover art has more than one title associated with it.
- EDITOR. Do not use; this entry type is created automatically for new Magazines and typically is not entered manually.
- ESSAY. Used for editorials, opinion pieces, and items such as "The Story Behind the Cover", "Next Issue", and letter columns. Occasionally the boundary between ESSAY and SHORTFICTION is blurred: for example, Fantastic Universe had a one page description of the cover in most issues. Some of these were formulated as if they were pages from stories; these are entered as SHORTFICTION. In other cases a brief framing paragraph at the end or beginning makes it clear that the text is discussing the cover, rather than intending to be a piece of fiction; these are entered as ESSAY. Review columns and interviews are also entered as ESSAYs. If an interview column contains only one interview (as is usually the case), then the interview column does not need to be entered at all; instead, just enter the interview information in the Interview section. The details of what was reviewed, or who was interviewed, are recorded with REVIEW and INTERVIEW types, which are entered via the special Review and Interview sections described below. See also NONFICTION.
- INTERIORART. There are three ways in which this can be used. First, if a single artist does all of the interior art for a book (e.g. Pauline Baynes for many of the "Narnia" editions), then a single content entry, without a page number, is appropriate. If each story in a collection, anthology or magazine is illustrated by one artist, the artwork can be indexed with a single entry for each artist and story. For example, the December 1956 issue of Infinity Science Fiction contains the story "My Sweetheart's the Man in the Moon" by Milton Lesser, which is illustrated by Stallman. The story starts on page 5 but the first piece of artwork is on page 9. In this case there is only one illustration for the story, but if there were multiple illustrations a single entry would still suffice. The page number given is the page number of the start of the story in this case; the title is the title of the content item being illustrated. An alternate option is to enter the first page where artwork appears. Page 9 would also be acceptable in the above case. It is also acceptable (but not required) to enter all pages where multiple artwork appears in a story. See this issue of Analog for an acceptable implementation. The multiple pieces of artwork should not be merged. If the illustration has a separate title or caption, document in the illustration's Notes field. The third way to use this entry type is to capture illustrations that are not attached to individual stories, or to capture illustrations of stories which are illustrated by multiple artists (a rare situation). In these cases each entry indicates a specific illustration, and the page number is the page number of the illustration itself. Illustrations not attached to a story are given a title of "Untitled".
- Maps. These are considered interior art for ISFDB purposes and are typed as INTERIORART. The format for titling maps is "Title of Work (map)", for example: Brightness Reef (map). Optionally, if a map is titled you can use the stated title of the map without appending the name of the work, for example The Land of Nehwon (map).
- Rules for including artwork. If artwork illustrates a particular story, it should be included. If it does not, but is a significant piece of artwork, or is signed by or credited to a well known sf artist, then it should be included. Credited cartoons are always included. Uncredited full-page cartoons in digest magazines of at least 1/3 page cartoons in pulp and bedsheet size magazines are always included. The title should be "Cartoon: " followed by the caption, in the original case, between quotation marks. If there is no caption the words "no caption" should be used without quotation marks. See the February 1957 issue of Dream World for examples (http://www.isfdb.org/cgi-bin/pl.cgi?DRMWRLDFEB1957) If an article is illustrated with diagrams, or with photographs, these do not need to be included; they are not "artwork" in the sense that we are indexing.
- INTERVIEW. Generally you do not need to use this type; use the special interview details section lower down the editing page.
- NONFICTION. Generally not used for content, since it refers to book length works. This might occur as an element of an omnibus.
- NONGENRE. Used for fiction which is not speculative fiction. Note that there are stories that are widely known within sf, such as "Everyone Knows Joe", by C.M. Kornbluth, which are not science fiction by any means, but which are often included in genre collections for one reason or another -- in this case, because of Kornbluth's prominent reputation in the field. These stories can be marked NONGENRE. You do not generally need to read every story to check if it is a genre story or not; stories in genre publications can be assumed to be genre unless you have some specific reason to believe otherwise.
- NOVEL. Used for a fiction piece of more than 40,000 words. As noted above, under SHORTFICTION, you should generally ignore any statements made in magazines about something being a novel; this statement is often made about much shorter works. If you know something has been independently published as a novel, it is safe to mark it as a novel when you see it as a content element in a larger publication. For Ace Doubles, each content title will typically be a NOVEL, rather than SHORTFICTION, unless one of the constituent works is itself an anthology or a collection.
- OMNIBUS. Do not use; the omnibus content type is created automatically by the ISFDB when an omnibus publication is entered. It is not displayed with the publication and never needs to be entered manually.
- POEM. Self-explanatory.
- REVIEW. Generally you do not need to use this type; use the special review details section lower down the editing page.
- SERIAL. Use for an entry that would otherwise be either SHORTFICTION or NOVEL, but which is being serialized. Include "(Part 1 of 3)" etc in the title of the work. Occasionally this will lead to odd situations. For example, Frederik Pohl's novel "Jem" was serialized in Galaxy; it was initially intended to be a four part serialization, so the first two parts were listed as "Part 1 of 4" and "Part 2 of 4". By the time the third part was printed, it had been changed to a five part serialization, so the titles of the next two parts were "Part 3 of 5" and "Part 4 of 5". In this case it makes sense to go back and change the title of the first two parts; a note should be added to the note field of the publication to make it clear what has been done and why, if such a situation arises. Also, note that if the combination of story title and author name that is used in the serial was never used on a published version of the story, you will need to create a variant title of this novel to link it to the title used in the published version. For example, "The Space Merchants" by Frederik Pohl and C.M. Kornbluth was originally serialized as "Gravy Planet". This had to be created as a variant title to connect the serialized pieces to the published novel.